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Procure to Pay QRGs

Purchasing/Ordering

#QRG TitleRevision Date
3000Creating On-Contract Purchases - APP Catalog04/2025
3001Creating On-Contract Purchases - Punch-Out09/2024
3002Creating Off-Contract Purchases10/2023
3003Creating After-the-fact Purchases10/2023
3004Creating an Open Requisition10/2023
3005Adding Freight and/or Miscellaneous Charges10/2023
3006Applying a Budget Line to an Entire Requisition10/2023
3007Chart of Accounts - Allocations (Percentage and Dollar Amount)10/2023
3008Approving Requisitions10/2023
3009Using the Dell Punchout07/2024
2025Creating, Releasing and Awarding a Spot Bid08/2024

 

Purchase Order Management

#QRG TitleRevision DAte
3100Change Order - Removing Items10/2023
3101Change Order - Updating Chart of Accounts10/2023
3102Close and Cancel Purchase Orders10/2023

 

Receiving

#QRG titlerevision date
3200Creating and Validating Receipts03/2025
3201Receiving by Dollar Amount10/2023
3202Creating a Mass Receiving Receipt10/2023
3203Creating a Return10/2023

 

Other P2P 

#qrg TitleRevision date
3300Viewing Requisitions10/2023
3301Duplicating a Requisition10/2023
3302PO Multi-Year Funding Checkbox10/2023
3303Ordering from Arizona Correctional Industries10/2023
3304Enabling PunchOut Functionality in APP12/2023
3305Properly Balancing Purchase Orders10/2023
3306Sending Supplier Notifications10/2023
3307Staging a New Fiscal Year Requisition10/2023
3308Steps to Attempt Prior to Submitting Liquidation Request10/2023
3309Third-Party Financing - Creating POs10/2023
3310Shopping List10/2023

 

Further Questions?

Submit an issue to the APP Help Desk

If you have any questions regarding APP, please email the State of AZ APP Mailbox at [email protected]. You can also call 602-542-7600 option 3 if you prefer to speak to a live representative (Hours - 8AM-5PM *excluding State holidays).   

Arizona Procurement Portal

  • APP Support
    • APP Help Desk
    • APP Enhancement Request
    • Training
    • Microlearning
    • Quick Reference Guides
      • Source to Contract QRGs
      • Procure to Pay QRGs
      • Invoice Payment QRGs
      • Supplier Management QRGs
      • APP Agency Admin QRGs
  • APP Dashboard
  • Procurement Review Board
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