Standard Forms and Documents
SPO maintains the following Standard Forms and Documents. Although these forms and documents are generally acceptable for use within the State of Arizona, they may not be appropriate for all intended purposes. Changes to these forms may be communicated via SPO Alerts. To ensure you are using the most current versions, please always use the forms and documents on this page (instead of downloaded copies). Contact [email protected] if there are any questions regarding a needed form or document.
Click "Accessing Files via the SPO Intranet" file for guidelines in accessing dowloaded files from a Microsoft Word format to a Google Doc format.
SPO FORMS (Current)
SPO Form 101 - Competition Impracticable (CI) Authorization (Revised 3/21/2022)
SPO Form 102 - Emergency Procurement (EP) Authorization (Revised 3/21/2022)
SPO Form 103 - Sole Source (SS) Procurement Authorization (Revised 3/21/2022)
SPO Form 104 - Off-Contract Authorization (Revised 8/30/2022)
SPO Form 105 - Brand Name Authorization (Revised 4/28/2022 to remove "Solicitation/Contract ID" field)
SPO Form 106A - Single-Agency Cooperative Purchase Authorization (New 11/18/2022)
SPO Form 106B - Cooperative Contract Purchase Authorization (New 11/18/2022)
SPO Form 107 - Certificate of Delegated Procurement Authority Request (Revised 3/21/2022)
SPO Form 108 - Greater Than 25% Increase (Uploaded 4/13/2022)
SPO Form 109 - Beyond 5 Year Request (New 11/14/2022)
SPO Form 110 - Annual Procurement Disclosure Statement (APDS) (Revised 4/6/2022) --> Signed copies should be kept at the Agency (See SP 006)
SPO Form 120 - State Employee Procurement Disclosure Statement (PDS) (Revised 4/6/2022)
SPO Form 130 - Non-State Employee Procurement Disclosure Statement (PDS) (Revised 4/6/2022)
Complete Significant Procurement Role Notification Form to report date of PDS first signature
Significant Procurement Role Citations
SPO Form 203 - Offer and Acceptance (Uploaded 11/2022)
SPO Form 204 - Confidentiality and Trade Secrets
SPO Form 205 - Forced Labor of Ethnic Uyghurs Ban (Revised 11/30/2022)
SPO Form 205A - Annual Forced Labor of Ethnic Uyghurs Ban (Revised 11/30/2022)
FAQ for Form 205 & 205A (Uploaded 12/7/2022)
SPO Form 206 - Vendor Performance Report (VPR for Contract Administration) (Revised 8/2022)
SW 008 - VPR Escalation Process for Statewide Contracts (Uploaded 8/2022)
SPO Form 207 - Control Self-Assessment
SPO Form 208 - Procurement Authority Sub-Delegation Report (Revised 7/21/2022)
SW 013 - Sub-Delegation Template Standard Work (New 2/2/2023)
SPO Form 209 - Limited Competition Report
REQUEST FOR QUOTATION (RFQ) TEMPLATES* (Current)
RFQ Template (file will download in Microsoft Word, but may be opened as a Google Doc)
** Contents highlighted in yellow within the file document are optional
REQUEST FOR PROPOSAL (RFP) TEMPLATES* (Current)
The following files will download in Microsoft Word or Excel format, but may be opened as a Google Doc or Sheet:
Solicitation Requirements (Updated 02/21/2023 to correct typos in Uniform Terms and Conditions)
* These RFQ and RFP templates were created for SPO use. Agencies may use these templates, but they are not required.
** Optional/not required
TERMS AND CONDITIONS (Current)
Purchase Order (PO) Terms and Conditions (Revised 01/05/2023 to add Executive Order No. 2023-1)
Uniform Terms and Conditions v 10.2 (Revised 02/21/2023 to correct typos and add Executive Order No. 2023-1)
INSTRUCTIONS TO OFFERORS (Current)
Uniform Instructions to Offerors
INSURANCE REQUIREMENTS (Current)
ADOA Risk Management Insurance Module
CONTRACT ADMINISTRATION (Current)
See above for SPO Form 206 - VPR
