Standard Forms and Documents

SPO maintains the following Standard Forms and Documents. Although these forms and documents are generally acceptable for use within the State of Arizona, they may not be appropriate for all intended purposes. Changes to these forms may be communicated via SPO Alerts. To ensure you are using the most current versions, please always use the forms and documents on this page (instead of downloaded copies). Contact [email protected] if there are any questions regarding a needed form or document.

Click "Accessing Files via the SPO Intranet" file for guidelines in accessing dowloaded files from a Microsoft Word format to a Google Doc format.

 

SPO FORMS (Current)

SPO Form 101 - Competition Impracticable (CI) Authorization (Revised 10/17/2023)

SPO Form 102 - Emergency Procurement (EP) Authorization (Revised 3/21/2022)

SPO Form 103 - Sole Source (SS) Procurement Authorization (Revised 15/5/2023)

SPO Form 104 - Off-Contract Authorization (Revised 8/30/2022)

SPO Form 105 - Brand Name Authorization (Revised 4/28/2022 to remove "Solicitation/Contract ID" field)

SPO Form 106A - Single-Agency Cooperative Purchase Authorization

SPO Form 106B - Cooperative Contract Purchase Authorization (New 11/18/2022)

SPO Form 107 - Certificate of Delegated Procurement Authority Request (Revised 3/21/2022)

SPO Form 108 - Greater Than 25% Increase (Uploaded 4/13/2022)

SPO Form 109 - Beyond 5 Year Request (New 11/14/2022)

SPO Form 110 - Annual Procurement Disclosure Statement (APDS) (Revised 4/5/2023) --> Signed copies should be kept at the Agency (See SP 006)

SPO Form 120 - State Employee Procurement Disclosure Statement (PDS) (Revised 10/27/2023)

SPO Form 130 - Non-State Employee Procurement Disclosure Statement (PDS) (Revised 10/27/2023)

         Complete Significant Procurement Role Notification Form to report date of PDS first signature

Significant Procurement Role Citations

SPO Form 203 - Offer and Acceptance (Revised 6/5/2023)

SPO Form 204 - Confidentiality and Trade Secrets

SPO Form 205 - Forced Labor of Ethnic Uyghurs Ban (Revised 11/30/2022)

SPO Form 205A - Annual Forced Labor of Ethnic Uyghurs Ban (Revised 11/30/2022)

        FAQ for Form 205 & 205A (Uploaded 12/7/2022)

SPO Form 206 - Vendor Performance Report (VPR for Contract Administration) (Revised 8/2022)

        SW 008 - VPR Escalation Process for Statewide Contracts (Uploaded 8/2022)

SPO Form 207 - Control Self-Assessment

SPO Form 208 - Procurement Authority Sub-Delegation Report (Revised 7/21/2022)

        SW 013 - Sub-Delegation Template Standard Work (New 2/2/2023)

SPO Form 209 - Limited Competition Report

 

SOLICITATION TEMPLATES (Updated 10/27/2023)

Includes templates for Request for Quotation (RFQ), Request for Proposal (RFP), and Direct Contracts (e.g. Participating Addendum).

Notes:

  • These templates were created for SPO use. Agencies may use these templates but are not required to do so.
  • Red text – Content within the file document requires modification to provide specificity and clarity.
  • Black text/yellow highlight – Content within the file document that is customizable that may be applicable or optional.

Access is view-only. Do not send a request for edit access (it will not be granted to preserve the integrity of the master files). To ensure you have the most current version, always click on the button and refrain from using saved copies.

The following is a table of contents for the templates. To download a file, select the "Click here to download files" button above:

 

TERMS AND CONDITIONS (Current)

Purchase Order (PO) Terms and Conditions (Revised 07/05/2023 to add Executive Order Nos. 2023-09 & 2023-10)

Uniform Terms and Conditions 10.4 (Revised 5/22/23 to add Executive Order Nos. 2023-09 & 2023-10)

 

INSTRUCTIONS TO OFFERORS (Current)

Uniform Instructions to Offerors

 

INSURANCE REQUIREMENTS (Current)

ADOA Risk Management Insurance Module

 

CONTRACT ADMINISTRATION (Current)

See above for SPO Form 206 - VPR