Great news, the SPO Determinations Library is now available on our website in addition to the folder in the SPO Library Google Drive to spotlight the determinations templates! The purpose of the SPO Library is to have a central repository for documents, forms, and templates for procurement and contract needs that are accessible to and available for use by the State of Arizona procurement state governmental units. This was a cross-agency Lean Six Sigma Green Belt Project for Fiscal Year 2023. The project team's scope was to pilot determination templates that procurement officers may use and issue during their procurement activities.
While other governmental units may use these templates, the processes described in these documents are primarily meant to provide guidance to Arizona state agencies, boards, and commissions. Please consult with your legal counsel to see if these are appropriate for your individual agency prior to use.
Feedback is welcome: Determinations Library Feedback (link)
Determination Templates and Standard Work Documents (currently available)
Access is view-only. Do not send a request for edit access (it will not be granted to preserve the integrity of the master files). To ensure you have the most current version, always click on the button and refrain from using saved copies.
Review contract award and executive summary standard work documents for additional best practices regarding other rules contained within each source selection method (IFB, RFP, RFQ, RFQu).
The following is a table of contents for the templates and standard work documents for procurement determinations. To download a file, select the "Click here to download files" button above: