Procurement Performance Review

The Procurement Performance Review, with SPO Compliance Officer involvement, focuses on a State Governmental Unit’s ability to properly exercise procurement authority in accordance with the Arizona Procurement Code, Executive Orders, Technical Bulletins, Standard Procedures, and Delegated Procurement Authority. 

 

A typical Procurement Performance Review may include, but is not limited to, the following:

 

  • Examination of the State Governmental Unit’s procurement policies and procedures if any exist.
  • Review of previous audit records
  • Interview of procurement personnel
  • Observation of internal systems and controls
  • Review of procurement personnel training
  • Review of annual and quarterly procurement reports
  • Random examination of solicitations and contracts
  • Noteworthy procurement practices
  • Contract administration

 

The Procurement Performance Review is conducted onsite as deemed necessary by the State Procurement Administrator.  The Procurement Performance Review schedule will be published annually and will include regular visits to State Governmental Units based on procurement delegation authority. 

 

  • State Governmental Units with unlimited delegated authority, including SPO’s Shared and Strategic Services, shall be visited at least once every four years. 
  • State Governmental Units with delegated procurement authority of $100,000 or less shall be visited as deemed necessary by the State Procurement Administrator, or by special request.

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The Procurement Compliance Review consists of three phases.  Phase I will be interviews conducted by the Compliance Officer of the CPO and procurement staff.  Phase II is a review of State Governmental Unit administrative documents.  Phase III is a review of recent State Governmental Unit RFPs, IFBs, RFQs, sole source, emergency, competition impracticable, and purchase orders.  Phase III also reviews State Governmental Unit contract administration procedures.  Phases II & III are inclusive in the Procurement Performance Review Attachment below, and made available to assist agencies in furthering self-assessment efforts. 

 

The Procurement Performance Review may not detect, nor should it be relied upon to detect, all deficiencies that may exist, or improvements that should be employed, by the State Governmental Unit at the time of the review.

Procurement Performance Review FAQ

Procurement Performance Review Flowchart

FY16 Procurement Performance Review